Selections from the American Genre Film Archive (AGFA) film print collection are available for public screening by qualified organizations, subject to the following guidelines:
Films are available in 35mm only. Prints will only be loaned to organizations for use on a two-projector (changeover) system. Prints will not be loaned for use on a platter projection system, or to be built up onto larger reels in order to reduce the number of changeovers unless specific permission is granted before the print leaves the AGFA collection facility.
Print loan requests must be submitted in writing by mail, fax, or email no more than 1 year and no less than 45 days before the desired playdate.
AGFA will take all reasonable steps to accommodate print loan requests, however, borrowers are accommodated at the convenience of AGFA. Furthermore, until a contract is signed and payment has been made, AGFA is under no obligation to accommodate requests or provide justification for requests that have been rejected.
Note that no screening rights or clearances are expressed or implied by the signing of an AGFA loan contract. This arrangement covers the physical materials only. Any and all liabilities for screening rights are the responsibility of the borrower. The borrower is bound to return AGFA prints to AGFA; AGFA prints shall never be given up to any other party under any circumstances or legal intimidation.
PROCESSING FEES, SHIPPING AND INSURANCE
In order to maintain its print collection, AGFA charges a loan processing fee. This fee will be $250 for one or two screenings per print loaned. The fee for three or four screenings per print loaned, if print condition allows, will be $350. Requests for more screenings per print loan will be considered on a case-by-case basis. Loan contracts are not valid until payment is received.
The borrower is solely responsible for all shipping charges and insruance of $3000 per reel. All borrowers will be asked to furnish a Federal Express shipping account number. Shipments within the US will only be made via FedEx 3-day Express Saver shipping. Shipping ourside the US will only be made via FedEx International Economy shipping unless specific permission is granted. AGFA will not prepay shipping expenses for later reimbursement by the borrower.
Prints must be returned to AGFA prepaid and insured for $3000 per print, by the same shipping service that delivered it, in the same container it was shipped in, immediately after the final screening date.
PRINT SAFETY AND SECURITY
AGFA staff inspects AGFA prints before shipping. The borrower is responsible for reporting any sidcrepancy in representation of print quality upon delivery, and for notifying AGFA of any unreported damage discovered before projection. Otherwise, AGFA will assume that any damage discovered after return of the prints is the fault of the borrower.
Upon return of the film, head and tail leaders must be in the same condition as they were when the print was initially received by borrower. The borrower must return prints tails-out on the reels on which they were received. Reel ends must be securely fastened with strong new tape. Reels must be returned to AGFA in the containers in which they were received.
Late return of prints may be grounds to refuse future loan requests.
The borrower will be expected to reimburse AGFA for lost prints and any form of damage including, but not limited to, heavy scratches, torn perforations, unauthorized cuts and splices, and breaks caused by the borrower during handling, projection, rewinding, or as a result of careless packaging and shipping, up to the full replacement cost of the print.
In order to safeguard the integrity of its motion picture collection, AGFA reserves the right to suspend or terminate borrowing privileges to any organization for any reason, including, but not limited to, undue or repeated print damage, unauthorized use or duplication of borrowed prints, lack of adequate onsite security, or careless handling/shipping.
A downloadable Film Loan Contract is available at www.americangenrefilm.com/loan-guidelines/contract.